30+ Benefits of a Company Intranet & Why It Matters for Your Team
Streamlining work communication and collaboration has never been easier. In today's digital workplace, smart content management and seamless user experiences replace all-day meetings and endless email threads.
An employee intranet is a powerful platform that delivers significant advantages for both employers and employees. This guide walks you through what an intranet is, explores different types, and highlights 30+ specific benefits that transform how teams connect, collaborate, and thrive together. But what is a company intranet ?
Let's dive into the benefits of a companyintranet and what it matters to employees and key stakeholders.
What is a company intranet? Definition
An intranet is a private, secure network that serves as a centralized digital hub for communication and collaboration among employees of a company. This internal platform enables businesses to communicate efficiently, boost productivity, facilitate knowledge sharing, store documents securely, and keep team members connected regardless of their location.
Traditional intranets primarily focused on top-down communication and file storage, but modern employee intranets have evolved significantly. Today's solutions offer robust social features, content publishing capabilities, and community-building tools that transform intranet pages into dynamic, interactive workspaces for users across the organization.
Modern intranets help employees communicate internally while providing personalized experiences that enhance engagement and productivity. See the intranets that are named in Gartner's Magic Quadrant for Intranet Packaged Solutions.
Adapting internal workflows with an intranet solution has never been easier. Native integrations with Google Workspace & Microsoft 365 allow teams to transition existing infrastructure seamlessly. Modern intranets also feature intuitive user interfaces, robust security, and open APIs for advanced customization.
SharePoint company intranet & other software intranet options
While all these terms describe internal digital platforms designed to connect employees, streamline communication, and enhance collaboration, they differ in scope, functionality, and audience focus. Here's a comparison of the leading intranet software options:
Intranet for companies, corporate intranets, enterprise intranets, intranets for employees : is there any difference ?
While all these terms describe internal digital platforms designed to connect employees, streamline communication, and enhance collaboration, they differ in scope, functionality, and audience focus. Below is a breakdown of how they vary and what makes each unique.
Intranet for Companies: A Broad, All-Encompassing Solution
An intranet for companies refers to any internal digital platform that supports an organization's communication and operational needs. It applies to businesses of all sizes and industries, ranging from small startups to large enterprises.
- Key Features & Purpose
- Centralized information hub for company-wide updates, documents, and policies.
- Basic collaboration tools for employees to share files, communicate, and work together.
- Simplifies access to HR services, IT support, and company resources.
- Best for:
- Companies of any size looking for a digital workspace to connect employees and improve productivity.
Example: A small or mid-sized business implementing a simple internal communication portal to share company news, updates, and documents.
Read more : How a company intranet can boost employee alignment
Corporate Intranets: Designed for Large, Multi-Departmental Organizations
A corporate intranet is a structured, policy-driven digital workspace tailored to the needs of large companies with multiple locations, departments, and hierarchical structures. These intranets focus on company-wide alignment, compliance, and executive-level communication.
- Key Features & Purpose
- Structured content governance to manage corporate communication and compliance.
- CEO & leadership updates, corporate announcements, and policy documentation.
- Multi-department integration with dedicated spaces for HR, IT, finance, and operations.
- Advanced security & access control for different levels of employees.
- Best for:
- Large corporations that need a structured, centralized intranet to align teams, manage policies, and provide consistent corporate messaging.
Example: A multinational corporation using a corporate intranet to distribute internal memos from executives, ensure compliance with industry regulations, and provide internal knowledge bases for employees across multiple locations.
Read more : What is a corporate intranet ?
Enterprise Intranets: Scalable Solutions for Global & Complex Organizations
An enterprise intranet is a highly scalable, integration-driven solution tailored for large enterprises with complex operational needs. These intranets go beyond simple communication and include AI-powered tools, automation, and enterprise-wide integrations.
- Key Features & Purpose
- Seamless integration with enterprise-grade software (Microsoft 365, Google Workspace, ERP, CRM, HRIS).
- AI-driven knowledge management, search, and content recommendations.
- Cross-functional collaboration tools that connect thousands of employees globally.
- Customizable dashboards & analytics for tracking engagement, performance, and operational efficiency.
- Best for:
- Enterprises with global teams and advanced digital transformation needs requiring deep integration with business-critical tools.
Example: A large tech company with thousands of employees worldwide using an AI-powered enterprise intranet to automate workflows, integrate HR and IT support, and provide personalized dashboards for employees based on their role and department.
Read more : What is an enterprise intranet ?
Intranets for Employees: Focused on Employee Experience & Engagement
An intranet for employees prioritizes ease of use, engagement, and personalization, ensuring employees feel connected, informed, and supported. These intranets go beyond traditional portals, offering AI-driven experiences tailored to each employee’s role and preferences.
- Key Features & Purpose
- Personalized newsfeeds, AI-driven recommendations, and smart notifications.
- Self-service HR tools, including PTO requests, benefits management, and IT support.
- Recognition & engagement programs to boost morale and workplace culture.
- Mobile accessibility for hybrid and frontline workers.
- Best for:
- Organizations prioritizing employee engagement, culture, and productivity through a modern, experience-driven intranet.
Example: A hybrid workforce using an employee intranet to access self-service HR tools, communicate with colleagues, and receive AI-driven content tailored to their department and interests.
Read more : What is an employeee intranet ?
Why LumApps is the Best Intranet for Any Organization ?
LumApps is the ultimate intranet solution that combines ease of use with powerful features in a single, AI-powered, experience-driven platform. Whether a company needs corporate-wide communication, enterprise-grade integrations, or employee engagement tools, LumApps delivers:
- Personalized Employee Experience – AI-driven content recommendations ensure employees see relevant updates, training, and collaboration tools.
- Seamless Integrations – Connects effortlessly with Google Workspace, Microsoft 365, HRIS, and IT systems for a unified digital workplace.
- Engagement & Collaboration – Built-in social features, recognition programs, and mobile accessibility keep employees connected and engaged.
- Enterprise-Ready Security & Scalability – Supports large organizations with global teams, strict compliance needs, and role-based access control.
Bottom Line: No matter the organization's size or complexity, LumApps is the best choice for a modern intranet that enhances communication, engagement, and productivity.
Are company intranets still relevant in the modern intranet portal era?
Yes, company intranets are more relevant than ever in today's digital landscape. While traditional intranets were often static and desktop-bound, modern intranet portals have evolved into dynamic Employee Experience Platforms (EXPs) that serve as central hubs for communication, collaboration, and knowledge sharing. In an increasingly hybrid work environment, these platforms provide the centralized, AI-powered, and mobile-friendly solutions that today's workforce demands.
Organizations investing in next-generation intranet portals see measurable improvements in workplace connectivity. Modern solutions seamlessly integrate with Microsoft 365, Google Workspace, and essential business applications, creating a unified digital experience where employees can access everything they need—from critical documents to team collaboration spaces—all in one place. With features like AI-driven personalization and mobile accessibility, these platforms effectively connect frontline workers with their desk-based colleagues, ensuring everyone stays informed regardless of location.
Intranets are not just relevant—they are essential for modern digital workplaces. Platforms like LumApps take intranets to the next level, offering personalized content, smart automation, and real-time collaboration tools that adapt to today’s workforce needs. Companies that embrace this evolution can build a more connected, informed, and engaged workforce, ultimately leading to higher retention, better productivity, and a stronger corporate culture.
Boosting Engagement: The Significance of Company Intranet Adoption Rates
Strong intranet adoption directly impacts organizational success:
- Companies with high adoption rates (averaging around 65%) report 72% higher employee engagement
- Organizations with effective intranet strategies see up to 87% of employees actively using the platform monthly
- Well-designed intranets reduce information-seeking time by up to 35%
- Mobile-friendly interfaces increase participation from frontline and remote workers by 40%
- Personalized dashboards boost regular usage and reduce feelings of isolation
- Integrated collaboration tools enhance team connectivity across departments
Bridging the Knowledge Gap: How Intranets Enhance Knowledge Sharing
Modern intranet portals serve as powerful knowledge management hubs:
- Centralized document repositories eliminate information silos and reduce duplication
- Searchable knowledge bases help employees find expertise and answers quickly
- Interactive wikis and collaborative spaces capture institutional knowledge before it walks out the door
- Mobile apps ensure frontline workers can access critical information anywhere
- AI-powered search connects employees to relevant content across all business systems
- Social communities foster peer-to-peer learning and best practice sharing
- Digital training modules accelerate onboarding and continuous skill development
AI-driven features and mobile apps have transformed intranets from static information repositories into dynamic workplace connectors, making them essential tools for organizations embracing the future of work.
List of 30+ Benefits of Company intranets
1. Increased Employee Productivity
Connecting through a centralized digital workplace, employees have access to an entire suite of utilities and tools. LumApps intranet lets employees easily use the software with one login. It also works with popular business software like Slack, Teams, Box, Jira, and Zendesk. There's no need to login and run ten different applications to find answers.
2. Insights into Employee Satisfaction
Intranets often include advanced analytics that can give you accrued data, trends, and patterns to make hard decisions or quickly pivot. With LumApps analytics, you can monitor sessions, bounce rates, page views, and so much more through data dashboards. Companies can gauge employee interest in a particular topic and test out new engagement campaigns.
You can use the analytics on your intranet to find out what employees are interested in. Additionally, you can determine if they have any common questions or concerns. Furthermore, you can ask them for feedback before introducing new features.
3. Improved employee engagement
Employee engagement refers to an employee's level of commitment and connection to their employers. Employee engagement changes over time and an intranet can help employees stay connected at key moments that can impact engagement levels.
Companies use employee intranets to help staff connect with colleagues about non-work topics like dogs, hiking, or birth announcements. Connecting with colleagues on a personal basis helps increase employee engagement because it facilitates a sense of belonging.
4. Increase employee retention
Employees who are well-informed and connected to company culture and colleagues are more likely to understand their work's impact. They are also more likely to understand its alignment with company goals and feel valuable for achieving success. Employees who feel informed are also more likely to feel confident and satisfied at a company, leading to increased employee retention.
5. Knowledge Management
Regardless of industry, every company has a lot of information and knowledge to store. An intranet can serve as your central document storage, eliminating the need for documents to be spread across numerous storage platforms. The benefits of using intranet as a central repository for all documentation streamlines information access. Additionally, a robust search functionality helps teams efficiently locate relevant information.
6. Build a Transparent Company Culture
Creating a comfortable space where your employees can share thoughts and opinions brings out everyone's best. One of the most vital assets of company culture is built around transparency and flexible work principles. When co-workers feel empowered to build stronger relationships with peers, trust levels increase and their connection with the employer becomes stronger. Ultimately, a strong company culture allows each employee to fully contribute their value to the company.
7. Enhanced Project Management
A new company intranet helps you keep track of your projects, making it easier to monitor progress and solve issues. Project management software is great for tracking progress and meeting deadlines but the intranet gives other teams insight into projects.
8. Improved Working Processes
Consolidate common business workflows and reduce the need for multiple applications with a modern social intranet platform. All of your marketing, HR, accounting, business management, and so much more can be aggregated into a central digital workspace. This form of efficiency translates to increased profits.
9. Scalable Documentation Management
Every business's backbone is a knowledgeable and passionate staff and efficient internal communication. As your company expands and scales, your intranet follows suit. Each month brings new policies, information, documentation, and lessons are communicated. Your intranet acts as your company's digital library that updates in real-time with each of these changes.
10. Increased Alignment
An intranet can help increase employee alignment because employees have immediate access to important company updates and information in one source of truth. You can also create employee journeys to set up a streamlined onboarding process to ensure all employees are taught the same protocols for how to work and similar employee expectations.
11. Saved Time and Money for Your IT Department
IT departments can organize and make company tools, knowledge, applications, and information accessible from a single workspace. Instead of tracking down resources, IT teams can rely on robust search features to enable self-serve searches. Regardless of where employees are working, IT departments can support workers without having to worry about server management or troubleshooting connections.
12. Simplified, reliable security
One of the advantages of intranet in business is they are designed to adapt and expand. As a secure cloud-based platform, intranets are built to scale and grow with a business so IT departments can plan and allocate resources accordingly. They can also provide employees with flexibility and a secure connection point. A cloud-based intranet is accessible from any location, providing on-the-go tools, resources and information.
13. Streamlined User Management & Governance
Enterprise user governance is no easy task. With an employee experience platform like LumApps, IT teams can create groups based on intranet personas and roles. This manages content permissions and visibility for users. Backend features like this facilitate collaboration and engagement on the frontend. Lastly, IT teams can track analytics on these groups to identify trends and problem areas.
14. Advanced Security and Permission Settings
Data breaches, malware, and ransomware can cripple any business. Protective security features further reinforce the importance of intranet in business. IT departments take the blame if confidential and sensitive information is stored somewhere where security protocols are lacking. LumApps takes this responsibility away and delivers enterprise-grade security.
15. Strengthened HR Management
From a human resources perspective, intranet solutions redefine hiring internally and improve the onboarding process with automation and self-training resources. The best and brightest internal talent won’t miss out on internal opportunities.
They can routinely check the intranet job board which features positions not listed on the website. The management team can recruit internally by searching through employee directory profiles and identifying relevant talent. By hiring from within, HR teams save time and money by reducing recruitment costs and cutting down on onboarding responsibilities.
→ Read more: 22 Intranet Engagement Ideas to Enhance User Adoption
16. Simplify Employee Onboarding
Speaking of onboarding, the institutional knowledge developed and shared in a central location is one of the most significant benefits of an intranet, especially for new employees. These quick-access resources substantially reduce the time it takes to onboard new employees. On day one, they have access to a vast amount of knowledge and expertise from past and current employees. Armed with the information they need for their role, employees work faster and feel more confident in what they produce.
17. Internal Recruiting
Hiring is labor intensive and costly. Anytime an HR team can identify qualified internal candidates it’s a win-win. Recruiting specialists can create an internal job board where employees can review open job postings. Unlike the company website, HR teams can instantly update and modify the information so employees know it’s a source of truth. It’s also an opportunity to give employees “first dibs” at coveted positions before opening them up externally.
18. Increased Employee Social Advocacy
Communication teams strive to get important messages out to the public. One of the most powerful ways to do so is through employee social advocacy. With built-in social intranet software features, companies gain access to the aggregated social networks of their workforce. Social features like liking, commenting, and sharing enable employees to amplify company messages through their personal networks. They can rely on employees to share press releases, open positions, event information and more. These social media posts are delivered with a personal appeal, and often do better in terms of engagement.
19. Information Sharing and Accessibility
Sending out information and company-wide announcements is streamlined through the company intranet. Internal news posts give teams the means to respond and interact, opposed to mass emails where reply-all threads are nightmare fuel. This sharing of information facilitates internal discussion as people share their points of view and expertise. Creating space for open dialogue with your company instills trust between employees.
20. Improved Internal Communication
When everyone can share information, articles, make comments and provide feedback, it empowers individuals with a voice and streamlines communication by bringing it into one place. This improved communication system is essential for completing work, but also for innovation.
→ Read more: How to Build a Successful Internal Communication Strategy?
One of the advantages of intranet in business is facilitating collaboration with accessibility to relevant workspaces and tools.Collaboration comes in the form of project workspaces, internal groups, or cooperation with clients. This ability to hash out ideas and speed up go-to-market processes adds to the importance of an employee intranet.
21. Quick problem solving with self-serve Digital Assistant
Employees improve productivity when all the tools and information they need are in one location. The struggle of having an overload of tabs and applications is real. Whether you are accessing Outlook, Google Calendar, SharePoint, or other business applications, employees access them from a single, personalized dashboard.
22. Boosts Recognition and Rewards
Showing appreciation by congratulating employees can do wonders to motivation, satisfaction, and so much more. Use the platform for sharing success stories, goal achievements, or just saying, “Thank you for a job well done.” For tasks large and small, recognition goes a long way to boost employee morale.
23. Single source of truth and right time updates
A modern intranet serves as the single source of truth for your organization, ensuring all employees access consistent, accurate information. When company policies change or new procedures are implemented, updates are immediately reflected in the intranet, eliminating confusion from outdated documents. This real-time information delivery ensures team members always work with the most current data, reducing errors and improving decision-making. With personalized notifications and targeted content delivery, employees receive the right information at the right time, making your intranet not just a repository but an active communication channel that keeps everyone aligned with organizational goals and priorities.
24. Improved Collaboration and Feedback
Motivation is easier when the same tools and resources are being used by your teammates. Add this with the ability to use social features such as liking, commenting, mentioning, document sharing, etc., and working together becomes much easier. This form of communication makes it easier to connect with coworkers and across teams.
→ Read More: How to Boost Intranet Engagement: Ideas, Strategies and Tools
25. Brings Your Workplace Culture to Life
An engaging and welcoming corporate culture brings a sense of belonging and fellowship between your co-workers. The employee benefits intranet is the perfect tool for fostering meaningful company culture as employees are encouraged to connect and collaborate. The importance of an employee intranet solution promotes teamwork to drive lasting results.
Build meaningful employee networks by facilitating the growth of communities and groups. Professional groups can be created around any expertise, company branch, localization, etc. Additionally, you can build social communities around similar interests. For example, put together an art appreciation group, book club, bicycling group. Unleash your imagination.
26. Provides a Personalized Experience
The new digital experience is built around personalization, even in the workplace. Unique or personalized information means relevant content is delivered to each individual. Team members can customize their intranet homepage to display the tools and resources they use most frequently. Get instant access to pertinent work information. Use this information to improve individual performance. Lastly, the personalized user dashboard is curated to your needs and should make the start of the work day more enjoyable.
27. Information Accessibility
Without needing to open multiple tabs or log into various apps, you can search across all Google Workspace and Microsoft 365 applications from your intranet platform. The intranet homepage serves as a gateway to all company resources, allowing employees to quickly find answers to their questions. Consolidating all your company knowledge into one location is one of the many benefits of using intranet solutions.
28. Reduce Meeting and Inbox Time
Trying to sift through an overly cluttered email inbox or a calendar that is stuffed with double-booked meetings is both time-consuming and daunting. Employees benefit from an intranet that is integrated with chat features and instant messaging capabilities. A centralized company calendar helps everyone stay informed about important events and deadlines. This empowers peers to collaborate and communicate efficiently without needing to email or schedule meetings constantly. Stay informed and receive prompt feedback.
29. Human Resources Accessibility
If communication with your human resources department is a one-way street, it's inefficient for employees and managers. Foster a relationship between employees and management where they treat each other with a high level of respect. Web parts on the intranet can be dedicated to HR services, making it easy for team members to find important information. Empowered HR departments can play a significant role in improving this mutual respect by facilitating a chance for feedback, and a modern social intranet makes this possible.
30. Improved Satisfaction
Of the many benefits of intranet platforms, significantly improving engagement in multiple ways is but one. As business values and culture flourish on your intranet, it is easier to visualize the larger picture and feel a part of something. The intranet homepage becomes a daily touchpoint where team members can connect with company news and updates. Use this to remain connected to their team and to receive feedback from managers.
→ Read more: Top 10 Ways to Improve Employee Satisfaction
31. Organizational Clarity
Companies are ever-changing, and having a clear definition of the organization's structure is difficult to understand. One of the advantages of intranet in business is creating dynamic organization charts that provide visibility on your company's architecture and hierarchy. Adding rich layers to this, additional features like individual profiles help employees understand peer roles and responsibilities throughout your business. Discover more about effective Collaboration Tools that can enhance your team's productivity.
32. Answer Travel, PTO & Policy Questions
It is always difficult for employees and companies to coordinate on paid time off and unexpected absences. Enter the employee benefits intranet. When someone is unable to make their shift, having a system where it is easy to reallocate someone else's work is critical to each project's success. Companies have virtual spaces where you can collaborate and request time off as needed. Having an intranet solution with documentation and a process for these scenarios makes things easier for the employee and the employer.
Company intranet examples & best platforms
SharePoint company intranet example
SharePoint remains a popular intranet solution for many organizations, offering robust document management and team collaboration features. A typical SharePoint intranet portal includes personalized dashboards with news feeds, quick links, staff directories, and search functionality. While SharePoint excels at document storage and workflow management, it often requires significant customization to create an engaging user experience.
The platform's strengths include deep Microsoft 365 integration and enterprise-grade security, but many users find the interface somewhat rigid and technical. Organizations frequently need specialized SharePoint developers to fully optimize the platform, making it less accessible for teams without dedicated IT resources. Modern SharePoint intranets have improved with more contemporary designs, but still lag behind specialized solutions in employee engagement features.
Small company intranet: Google Sites & beyond
For small businesses seeking an affordable intranet solution, Google Sites offers an accessible entry point with its user-friendly, no-code approach. Small companies can quickly build a functional intranet without specialized IT skills, leveraging Google Sites' seamless integration with Google Workspace tools like Drive, Calendar, and Gmail.
The platform provides unlimited cloud storage through Google Drive, making it ideal for growing businesses. Small organizations appreciate the platform's simplicity and zero upfront cost, allowing them to start with basic communication needs and expand as they grow. However, Google Sites lacks advanced features like robust analytics, sophisticated personalization, and comprehensive social engagement tools. As small businesses evolve, many eventually outgrow Google Sites and seek more feature-rich solutions that offer enhanced collaboration capabilities while maintaining the ease of use they've come to expect.
Choosing the best platform for intranet success
Selecting the right intranet platform requires careful evaluation of your organization's specific needs and long-term goals. The best intranet project begins with a clear assessment of requirements and prioritizing features that will drive adoption and engagement. When evaluating potential intranet tools, consider these essential criteria:
- Security & compliance: Enterprise-grade protection for sensitive information with role-based access controls
- Scalability: Ability to grow with your organization without performance degradation
- Integration capabilities: Seamless connection with existing business applications
- Mobile accessibility: Full functionality across all devices for remote and frontline workers
- User experience: Intuitive design that requires minimal training
- Analytics & insights: Tools to measure engagement and optimize content strategy
LumApps offers an all-in-one solution that addresses these requirements while providing AI-driven personalization and powerful collaboration features. The best way to ensure intranet success is choosing a platform that balances technical capabilities with a focus on the employee experience, ultimately driving meaningful engagement and productivity.
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Blair is the Global Content Marketing Manager at LumApps.
Her implication primarily involves content creation and strategy to support LumApps' marketing and communication efforts. This includes:
- Writing blog posts and articles on topics relevant to internal communications, employee engagement, and intranet solutions.
- Focusing on content distribution, demand generation, and organic engagement strategies.
- Coordinate with other teams in terms of assets creation and downloading on the website.
- Discussing topics like building strong culture with remote teams, the future of employee communications with AI, and the importance of internal communications for team alignment.
FAQ
What is the best intranet platform?
The best intranet platform depends on your organization's specific needs. Leading solutions include LumApps, Microsoft SharePoint, and Simpplr, with LumApps standing out for its AI-driven personalization, seamless integrations with both Google and Microsoft ecosystems, and mobile accessibility that connects desk-based and frontline workers alike.
What are some examples of intranets?
Modern intranets have evolved far beyond simple document repositories. They are now dynamic, personalized, and engaging platforms that serve as the digital heart of an organization, connecting employees to everything they need.2 Here are some examples of what modern intranets look like and the functions they serve:
1. The Central Communication Hub:
- Company News & Announcements: A dynamic newsfeed featuring company-wide updates, leadership messages, press releases, and departmental news.3 This ensures everyone is on the same page, regardless of their location.
- Blogs & Vlogs: Spaces for employees to share insights, celebrate successes, and connect on a personal level, fostering a sense of community.
- Event Calendars: Centralized calendars for company events, holidays, training sessions, and team activities.
- Crisis Communication: A dedicated space for urgent alerts and critical information during emergencies, ensuring timely and consistent messaging.
2. The Collaboration & Productivity Platform:
- Team Workspaces: Dedicated areas for specific teams or projects, offering shared document libraries, task management tools, discussion forums, and real-time co-editing of documents (integrating with tools like Microsoft 365 or Google Workspace).
- Knowledge Base/Wiki: A searchable repository of company policies, procedures, FAQs, best practices, and training materials, empowering employees to find answers quickly.
- Employee Directory: An interactive directory with profiles, contact information, skills, and areas of expertise, making it easy to find and connect with colleagues.
- Forms & Workflows: Digital forms for HR requests (leave, expense reports), IT support tickets, and other administrative tasks, automating routine processes.
3. The Employee Experience Enhancer:
- Personalized Dashboards: Customizable homepages that display content relevant to each employee's role, department, location, and interests.
- Social Features: Elements like "likes," comments, shares, employee recognition programs, and even internal social feeds to foster engagement and connection.
- Onboarding Portals: Dedicated sections for new hires, providing essential information, training modules, and connections to their team and mentor.
- Employee Self-Service (HR): Access to pay stubs, benefits information, and the ability to update personal details, reducing the burden on HR.
- Wellbeing Hubs: Resources and information related to employee health, mental wellbeing, and work-life balance initiatives.
- Mobile Accessibility: Many modern intranets offer dedicated mobile apps, ensuring employees can access information and collaborate from anywhere, on any device.
Examples in Action (Types of Intranets/Platforms):
- Microsoft SharePoint: A widely used platform, often leveraged by organizations already in the Microsoft ecosystem. It provides robust document management, collaboration sites, and content publishing capabilities, forming the backbone for many intranets.
- LumApps: A "connected employee hub" that focuses on a personalized employee experience, internal communications, and a seamless integration with existing business applications like Microsoft 365 and Google Workspace.
- Workvivo: Known for its social-first approach, making the intranet feel more like a familiar social media feed to boost engagement and community.
- Happeo: Integrates strongly with Google Workspace and offers a user-friendly interface for knowledge sharing and internal communications.
- Simpplr: Prioritizes ease of use and a modern design, focusing on streamlining internal communications and employee engagement.
- Confluence (Atlassian): Often used by tech companies for knowledge sharing, project documentation, and team collaboration due to its strong wiki-like features.
- Dedicated Industry-Specific Intranets: For example, a hospital's intranet might include patient information systems (with strict security), medical research databases, and on-call schedules. A retail chain's intranet might feature sales targets, product training, and shift scheduling.
The most effective intranets are those that are flexible, scalable, and designed with the user experience at their core, anticipating employee needs and adapting as the business grows.
Is SharePoint an intranet and how is it used?
Not exactly. SharePoint was not originally designed solely as an intranet. It was initially developed as a document management and storage system. However, its robust features and capabilities have enabled it to evolve into a comprehensive hub for resources sharing for many enterprises. Some companies surely use it as an intranet, but it might not be as adapted and flexible as LumApps' solution.
SharePoint is a Microsoft collaboration platform that functions as an intranet with document management capabilities. Organizations use it to create communication sites, team workspaces, and knowledge repositories, though it often requires customization to match modern intranet expectations. It works best for companies already invested in the Microsoft ecosystem.
How do you access a company intranet?
Employees access company intranets through secure login credentials via web browsers or mobile apps. Modern intranets offer cloud-based access from any location without VPN requirements, and many companies now enhance accessibility by sending important updates through emails and push notifications to drive employees back to the platform.
What are the main features of an intranet?
Cloud based Integration with External Apps Social Mobile app Storage Knowledge CMS→ See the full list of important features
What should be included on a company intranet?
A company intranet should include centralized document storage, personalized communication tools, social collaboration features, mobile accessibility, and self-service options. Users need easy access to knowledge bases, HR resources, and team workspaces within a branded digital environment that adapts to their specific needs.
What are good examples of company intranets?
Just Eat Takeaway.com uses "The Kitchen" to connect 8,500 employees across 24 countries. Other examples include Servier Pharmaceuticals' employee hub, SiteOne Landscape Supply's knowledge center, and Veolia's collaborative workspace that streamlines internal communication for their global workforce.