20 Advantages of Intranet in Business for Companies
1. Create Engaging Content
Enrich your communication and employee experience by engaging them with appealing content. LumApps has a built-in custom content designer where you can publish blogs and articles, create weekly newsletters, embed videos, documents, images, and so much more. By making your communication more engaging, not only will you see an increase in productivity, but employee satisfaction as well.
2. Increase Employee Productivity
Connecting through a centralized digital workplace, employees have access to an entire suite of utilities and tools. From single sign-on, intranet-wide searching, Google Cloud Search integration, and more, employees will no longer need to login and run ten different applications to find the right answer to their questions.
Google Cloud Search with LumApps
3. User Management
Managing communication and documents within a multi-department business is no easy task.
With a social intranet solution like LumApps, you can create groups for each department to share content and collaborate easily. To go a step further, you can assign users with specific rights and permissions (i.e., view, edit, comment) based on the roles assigned. With grouping and flexible governance, internal communication and collaboration are set for success.
To poise your business for success, you need to accrue data to make those hard decisions or pivot your approach to a problem quickly.
With LumApps, Google Analytics, and Microsoft 365 or Google Workspace native integrations, you can monitor sessions, bounce rates, page views, and so much more through data-enriched dashboards. Never again will you need to make decisions without first having the analytics to back you up.
5. 24/7 Cloud-Based Solution
One of the advantages of intranet in business is they are designed for adaptability within the workplace. Employees need flexibility and a secure connection to your company intranet wherever they are.
A cloud-based intranet is accessible from any location and provides employees all the tools and information from the intranet on-the-go.
6. Native Integration with Google Workspace
Modern intranet solutions, like LumApps, have a
native integration with Google Workspace. Formerly known as G Suite, Google Workspace houses a robust set of tools that can be cumbersome to train each employee on. With easy access to training resources and peers’ expertise, Google Workspace’s adoption is significantly increased. By providing company context within the G-Suite, employees are guided towards the application for their specific needs.
7. Out-of-the-Box Microsoft 365 Integration
A native Microsoft 365 integration improves the efficiency of internal business workflows and management. Providing a seamless connection to the entire Microsoft 365 suite ( formerly Office 365) helps businesses get the most value out of their Microsoft investment and the advantages of intranet in business. Employees can access files from SharePoint, OneDrive, and Teams from a central digital workspace to improve efficiency and quality of work as documents are no longer lost or multiple copies are used and edited.
8. Knowledge Management
Regardless of industry, every company has a lot of information and knowledge to store. Many times, documentation is stored across numerous platforms like
Outlook, Excel spreadsheets, OneDrive, Google Drive, etc., making it tedious to find the information you’re looking for. The benefits of using intranet as a central repository for all documentation streamlines the accessing of said information. Your intranet must have a robust search functionality so teams can efficiently locate relevant information.
→ Read More: Learning Center Use Case
9. Advanced Security and Permission Settings
Data breaches, malware, and ransomware can cripple any business.
That is why the security and protection level essential to any company further reinforces the importance of intranet in business. Companies store confidential and sensitive information on internal communication platforms that don’t always live up to the gold standard in security. Businesses need secure networks where they can keep all their knowledge and promote company collaboration. Here at LumApps, we offer a cloud-based intranet solution that protects you against any cyberattacks.
10. Build a Transparent Culture
Creating a comfortable space where your employees can share thoughts and opinions brings out the best in everyone.
One of the most vital assets of company culture is built on transparency and open work principles. When co-workers feel empowered to build stronger relationships with peers, this creates a more profound connection with one another, leading to higher trust levels. Ultimately, each employee can fully contribute their value to the company.
Example of Store Community – LumApps Intranet
11. Simplifies Employee Onboarding
The tribal knowledge developed and shared within a single source is one of the most significant benefits of intranet offers. This can substantially reduce the time to onboard new employees by making accessible the knowledge and expertise from past and current employees. Having all the needed information for each role in the company helps employees work faster and feel more confident in what they produce.
12. Enhanced Project Management
After you have successfully launched a project, supporting and maintaining a positive client experience is essential to every business.
Building a modern intranet provides you the tools to track your current and past projects, making monitoring progress and issue resolutions much more efficient. By observing conversations between the internal and external teams, you’ll gain a deeper understanding of the challenges that emerge during the project’s lifecycle.
13. Efficient Process Consolidation
Consolidate common business workflows and reduce the need to utilize multiple applications with a modern social intranet platform. All of your marketing, HR, accounting, business management, and so much more can be aggregated into
a central digital workspace. These efficiencies and benefits translate directly into increased profits.
14. Documentation that Grows with Your Company
Every business’s backbone and the key to its success are knowledgeable and passionate staff backed with
efficient internal communication. As your company expands and scales, your intranet follows suit. Each month brings new policies, information, documentation, and lessons to be learned. Your intranet acts as your company’s digital library that updates in real-time with each of these changes.
15. Intuitive Calendar Features
Everyone has experienced the difficulties of trying to schedule meetings with numerous attendants. Trying to track down when everyone is available can be cumbersome and time-consuming. With an intranet, employees will have access to their peers’ shared calendars and calendars for team communities and groups. This intuitive approach to accessing company, group, and shared calendars eliminates the need to toggle between applications to schedule a single meeting.
Most modern intranet solutions have out-of-the-box integrations with third-party platforms like Outlook in Office 365 or Google Calendar in Google Workspace. This native integration aggregates all of your calendars into one place, empowering employees with the intranet tools to succeed.
G Suite Dashboard – LumApps Intranet Platform
16. Improving Relationships with External Teams
Improving the interactions and relations with outside partners has never been more comfortable with the help of an intranet. Inviting trusted external teams to join specific areas within your platform opens dialog and communication between groups.
This increased visibility and collaboration further facilitates the growth of the business relationship. Ultimately, your partners will have access to tools and resources to understand better internal processes and how they can best improve their workflows.
17. Strengthened HR Management
A human resource intranet redefines how you hire new employees and improves the onboarding process with automation and self-training resources. Businesses that want to use existing talent by hiring from within the company can utilize the intranet as a job posting board.
The management team can use employee profiles that showcase expertise throughout the company. With this information, companies can hire from within instead of going through an additional onboarding and hiring process.
Read More: Onboarding Center Use Case
Onboarding Center – LumApps
18. Saved Time and Money for Your IT Department
Your IT department can organize and make accessible your company tools, knowledge, applications, and information from a single workspace. With robust intranet search features, employees can find needed resources from anywhere on your intranet. Regardless of where employees are working, your IT department can support all workers through
a secure cloud platform built to scale and grow with your business.
19. Easily Share Information
Sending out information and company-wide announcements has never been more streamlined than with your company’s intranet. By sharing content through internal news posts
, your team has additional means to respond and interact. This sharing of information in an open platform facilitates discussion within the company to share their points of view and expertise. Creating space for open dialogue with your company instills the value of communication and trust between employees.
20. Meeting Documentation
Meetings minutes can become cluttered and disorganized quickly when you have multiple sources of these notes. This can become so exacerbated that most of them become unusable. This is why managing documentation and files within a social intranet can play a crucial role in organizational efficiency. By empowering intranet users to create specific pages where they can share and collaborate with peers, document actions, reports, and presentations can be aggregated into one centralized place.