Managing Intranet Security

Modern business data is usually stored on private company servers or in the cloud. Which makes crime easier for cyber-thieves who can quickly steal a substantial amount of sensitive information before anyone notices.

Intranet platforms are not immune to hacking, viruses, or other external threats. Companies should inform their employees about the possible risks and educate them to recognize threats for better intranet security.

What are the differences between Cloud-hosted Intranets and Onsite Intranets

If an enterprise is hosting their intranet on a local company server (onsite), the organization is entirely responsible for its security. Ensuring protection through firewalls and communication security cryptographic protocols like Security Socket Layer (SSL) or Transport Layer Security (TLS) requires in-depth technical comprehension and skills to maintain. Additionally, routine updates and data back-ups can be time-consuming and difficult for businesses to manage.

Same can not be said about cloud-hosted intranets. Intranet solution providers are responsible for securing and protecting sensitive data on behalf of companies. They store data on a private cloud, providing a safe transfer by SSL and retrieval of information with secure backup management technology. Cloud-hosted platforms are often preferred for benefits like enhanced connectivity, storage space, functionality, and high-security levels.

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Intranet Security: External Threats

The volume of confidential information held in an intranet platform is vast and can be exposed to hackers, viruses, malware, and other malicious software. Below are some examples you should be aware of:

Cybercriminals

Individuals or groups of people stealing sensitive company information or personal data to generate profit are considered cybercriminals. Hackers work to capture your client data, financial figures, employee information, and other forms of private information to sell in underground markets on the deep web.

Cyberspies

As suggested in the name, cyberspies are individuals or even companies that obtain information without the owners’ knowledge or permission. They use spyware, proxy servers, trojan horses, and sometimes infiltrate different hardware within your home. Their aim is to take advantage of information concerning competitors and even governments.

Script kiddies

This derogatory term refers to non-professional hackers that use existing methods to vandalize systems for attention or fun.

“As the world is increasingly interconnected, everyone shares the responsibility of securing cyberspaces.”

— Newton Lee

Intranet Security: Internal Threats

Internal users can threaten the security of your intranet data, often unintentionally. Employees can jeopardize the reputation and confidentiality of an organization by sharing information with inappropriate people or simply by underestimating the safety of particular websites, ultimately putting your digital workplace at risk.

To avoid human error, organizations should consider the following to ensure a more secure digital workplace:

Password protection

People tend to choose simple passwords like birthdays or the name of pets. Sometimes, they’ll even write them down and store them close to their computers. To decrease the chance of malicious actions, you should encourage employees to use stronger passwords. Some organizations do this by defining a character requirement for login passwords and require a password reset every few months.

Access

The right intranet platform should allow you to determine permissions for different files and pages ensuring that the right people have access to the right information. Additionally, identifying and using targeted information will benefit your internal communication strategy and can reduce the chance of someone stumbling upon documents they shouldn’t have access to.

Remote Access

At the core of any digital workplace are remote workers. When using public access points to connect, employees increase the likelihood of virus intrusion or hacking. Businesses should raise awareness of the different threats and insist on an up-to-date anti-virus program for all employee devices. Furthermore, businesses should also consider external access to technologies like SSL, VPN, and firewall software. If your intranet is hosted by a Cloud provider, be sure to address all security concerns in advance.

We are confident that now you are in the right direction towards a better and more secure digital workplace.