How to Implement Smart Working?
Interested in introducing agile working to your company but not clear on how to get started? The following list of ideas might help.
1. Get Smart Working Tools
Give employees the right cloud-based tools they need to be successful when working from home. These include tools used for easy collaboration with team members, ones to help them stay engaged at work, and to help them communicate effectively.
A modern intranet ticks off these boxes and can provide a platform to organize all other authentication, collaboration, engagement and productivity apps.
2. Encourage Remote Workers To Have a Dedicated Workspace
Their workspace does not have to be a home office. It can be a corner of a room with a table or a desk. Regardless, it should be somewhere relatively free of distractions where a worker can focus.
3. Suggest Agile Working Solutions To Your Workforce
Let everyone know that employees who hit measurable KPIs have the flexibility to work when, where and how they want.
4. Support Employees In Becoming Knowledge Workers
Smart workers have to know how to find information independently, to think on their feet, and use their acquired knowledge and technology to solve problems.
Giving employees working from home, for instance, the independence to make some decisions on their own helps.
5. Make Activity-Based Working a Viable Alternative
Allow your employees to choose the form of work that suits their style best. Open-concept offices became popular among tech companies because they made collaboration easy and convenient. The downside was that all that collaboration and sharing made for more noise and distractions than some people could comfortably stand. There are still employees who need quiet spaces when focusing.
Embracing modern office designs that offer workers enough room to work in the way that works best for them, even if it means having to “go quiet” for a time when working on an important project, can help.
LumApps, the Cloud based Digital Workplace:
6. Decrease AnyImplicit Bias Toward Measuring Employee Dedication by Physical Presence; Embrace Unexpected Wins
The idea that a manager can determine how loyal and dedicated an employee is to their job by whether they “put in the hours” dates back to a time when employees traded their time for an employer’s money. Today, success is measured by whether the employee is achieving expected outcomes.
If the employee is meeting goals, it should matter less where or when the work is performed.
7. Check In With Remote Employees Regularly
Part of a manager’s job should be to have regular conversations — to read the room. The goal of these virtual meetings should be to find out whether the employee has everything they need to be successful. The manager should also ask about work-life balance, since it can be challenging for certain workers facing unique challenges.
8. Don’t Ignore Faster Mediums
When the goal is to work smarter, sometimes it pays to be direct. If an employee has a simple request that can be dealt with quickly, suggesting that they not default to slower mediums like email can go a long way in reducing noise. The matter may be able to be resolved quickly via a phone call or intranet-based messaging.
Slack Integration with LumApps Intranet
9. Encourage Employees and Managers To Be Concise
In emails and meetings, getting to the point quickly is paramount. Most people receive an avalanche of work-related emails every day. The majority of these are not urgent; however, they need to be read and processed just the same.
When scheduling a virtual meeting, having a set agenda set in advance with goals can help. This will help to keep the discussion on track and lower the likelihood of useless or overly time-consuming chatter.
10. Expect Some Growing Pains
When adopting a new way of working, there are going to be some bumps along the way. Some projects are going to go off the rails and there will be some failures. These situations can be opportunities to grow and learn. Smart working has many advantages for businesses, and many top enterprises are embracing it — especially post Covid-19. Experimenting with the approach can prove its utility.